Save a copy of your document by clicking the File tab and selecting Save As. Then select where you want to save the file, type a name in the File Name box and click Save. In your original document, click the Review tab. Select All Markup and then click Markup Options. At a minimum, make sure a check mark appears next to each of the following items. While the file is checked out, others can only see the most recent version of the file. The file will be read-only. Changes made during check-out are only visible once you check the document back in. If you want to simultaneously edit a document with other authors (use co-authoring), just open and edit the file. Do not check it out. Since document inspector is not available to PowerPoint on Mac, we suggest you vote this UserVoice: Provide document inspector. Providing your feedback is the best way to let related team hear your voice, which will help better our products and services.
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The Document Inspector gives users an easy way to examine documents for personal or sensitive information, text phrases, and other document contents. They can use the Document Inspector to remove unwanted information; for example, before distributing a document.
Microsoft does not support the automatic removal of hidden information for signed or protected documents, or for documents that use Information Rights Management (IRM). We recommend that you run the Document Inspector before you sign a document or invoke IRM on a document.
As a developer, you can use the Document Inspector framework to extend the built-in modules and integrate your extensions into the standard user interface.
The Document Inspector in Word, Excel, and PowerPoint includes the following enhancements.
Built-in Document Inspector modules
The Document Inspector has modules that help users inspect and fix specific elements of a given document. The Document Inspector includes the following built-in modules.
For all Office documents
Embedded documents
OLE objects and packages
Data models
Content apps
Task Pane apps
Macros and VBA modules
Legacy macros (XLM and WordBasic)
For Excel documents
PivotTables and slicers
PivotCharts
Cube formulas
Timelines (cache)
Custom XML data
Comments and annotations
Document properties and personal information
Headers and footers
Hidden rows and columns
Hidden worksheets and names
Invisible content
External links and data functions
Excel surveys
Custom worksheet properties
For PowerPoint documents
Comments and annotations
Document properties and personal information
Invisible on-slide content
Off-slide content
Presentation notes
For Word documents
Comments, revisions, versions, and annotations
Document properties and personal information; this includes metadata, SharePoint properties, custom properties, and other content information
Custom XML data
Headers, footers, and watermarks
Invisible content
Hidden text
Opening the Document Inspector
To open the Document Inspector:
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Choose the File tab, and then choose Info.
Choose Check for Issues.
Choose Inspect Document.
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Use the Document Inspector dialog box to select the type or types of data to find in the document.
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After the modules complete the inspection, the Document Inspector displays the results for each module in a dialog box. If a given module finds data, the dialog box includes a Remove All button that you can click to remove that data. If the module does not find data, the dialog box displays a message to that effect.
If you choose to remove the data for a given module, the dialog box displays descriptive text that indicates whether the operation was successful or not. If the Document Inspector encounters errors during the operation, the module is flagged, displays an error message, and the data for that module does not change.
Support and feedback
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Have questions or feedback about Office VBA or this documentation? Please see Office VBA support and feedback for guidance about the ways you can receive support and provide feedback.